The Learning Environment

The Learning Environment


  • Find out as much as you can about the facilities before the workshop. Visit it if possible. This will help you plan ahead for restroom, water, activity, and meal needs.
  • It is recommended that faciliators arrive a minimum of 45 minutes prior to the workshop to allow ample time for setting up and last-minute problem solving.
  • Check your room set-up when you arrive to ensure that the space is arranged in a way that will work for what you have planned. If necessary, ask permission from facility hosts to re-arrange to suit your needs.
  • One of the most common comments on an evaluations form is regarding the temperature of the room; it is also the factor that we often cannot control. If possible, adjust the thermostat to an appropriate level before participants arrive so it is an optimum temperature for the day.
  • If it is too warm in the room, consider going outside, opening a window, or encouraging participants to drink plenty of cold liquids. If it is too cool, try some high energy activities to warm people up.
  • Ensure access to water, snacks, and restrooms throughout the day.
  • Set up a recycling system (even if you have to bring your own box/bin) and try to avoid non-recyclable products when serving snacks and meals.


  • Set up a registration table near the door for participants as they arrive. Provide each participant with an agenda and a nametag to fill out. Nametags are an important component of a successful workshop. They foster interaction among participants and allow you to call participants by name. Using someone's name makes them feel important and valuable to the workshop experience!
  • Part of the paperwork for KACEE includes a Participant Information Form which collects their name, school, address, email address and phone number. Ask participants to sign in as they arrive. This also gives you opportunity to collect workshop fees from those that haven't paid or get invoice information. Remember to keep a copy of the agenda to submit to KACEE with your workshop documentation.
  • Resources - If you are handing out resources, consider putting some on a separate resource table instead of passing them around. This lets participants take only what they want.


  • Orient participants to the facility by pointing out locations for restroom, water fountains, refreshments, etc. Let participants know that they will have breaks during the day, but that they may use the restrooms and get refreshments whenever needed.
  • Thank workshop facility hosts and if appropriate, build in some time during lunch or at the end of the day for a quick tour or presentation about the facility's programs or services.
  • Review the agenda at the beginning of the workshop so participants will be comfortable with the day's plan. This will most likely eliminate many logistical questions.