Bylaws

 

Bylaws of the
KANSAS ASSOCIATION for CONSERVATION and ENVIRONMENTAL EDUCATION

[Approved by Membership on November 4, 2011]

We, as concerned citizens of Kansas, recognizing human dependency on natural resources and seeking to preserve, improve, and utilize the natural environment of our State for the benefit and enjoyment of all, do hereby agree to encourage citizen awareness and stewardship of natural resources and to direct our educational efforts to achieve these goals.

The Kansas Association for Conservation and Environmental Education (KACEE) is a private, non-profit,
501(c)(3) association, the sole purpose of which is the promotion of effective conservation and environmental education throughout Kansas. The Association does not become involved in specific environmental issues, but rather promotes a full understanding of environmental issues through the educational process.

Environmental education is a process directed at creating awareness and understanding of environmental issues, leading to responsible individual and group actions. The focus of environmental education should be on processes that enhance critical thinking, problem solving, and effective decision-making. Through these processes, individuals can better understand the complexities and interrelatedness of environmental issues and weigh the various sides to make informed, balanced, responsible decisions.

I. Purpose

A. To serve as a medium for the exchange of information among member agencies and organizations interested or working in environmental and resource-use education.

B. To provide a medium through which programs may be cooperatively developed to promote and encourage the teaching of an understanding of the environment and responsible use of resources.

C. To serve through a Board of Directors as an advisory council to the Kansas State Board of Education.

II. Objectives

A. Develop an environmental literacy among Kansans including:

1. an appreciation for the environment;
2. knowledge of the basic concepts of ecology;
3. an understanding of the social and economic implications of environmental issues;
4. a positive attitude toward conservation and the proper utilization of natural resources; and
5. problem solving skills for responsible decision-making.

B. To encourage and assist the development and use of educational processes by:

1. providing information relative to natural resources in Kansas;
2. developing an interest in and appreciation for the natural resources of community, state, nation, and world;
3. promoting communication among those involved in environmental education through a newsletter, meetings, electronic communications and programs of KACEE;
4. coordinating the training of environmental educators using curriculum materials that reflect the purpose and goals of KACEE; and
5. fostering a greater awareness and understanding of the role of local, state, and federal governments in environmental education.

 

III. Membership

The Association shall be composed of organizational and associate organizational members representing local, regional, state and federal agencies; schools, colleges, and universities; educational organizations; professional, civic and social organizations; business and industry; and any other groups with an interest in supporting environmental education in Kansas. Persons who are interested in and wish to support the objectives of the Association may become individual members or student members. The Board of Directors shall have the authority to change membership pricing, structure, categories, or services.

Dues-paying organizations, through their designated representative, and individual members may vote, hold office and serve on the Board of Directors of the Association.

Association membership may be terminated by:

1. Resignation submitted to the Board of Directors.
2. Failure to pay dues.

IV. Officers

The officers of the Association shall consist of a president, president-elect, secretary, past president, and treasurer. All Association officers shall be elected from the membership of the Association for a two-year term at the first regular meeting of the Association during each even-numbered year and shall serve until successors have been elected and assume office. The president may not serve more than two (2) consecutive terms. The president-elect will succeed the president at the completion of the president’s term. The officers of the Association shall conduct business of the Association between meetings of the Board of Directors. Additional duties include:

The president shall lead business meetings of the Association, and shall represent the Association in carrying out the business of the Association. The president shall be empowered to establish committees and appoint committee members to expedite the objectives of the Association. The duties of the president shall include special attention to the on-going programs of the Association during a smooth transition to a successor.

The duties of the president-elect shall include carrying out the duties of the president in the event the president is unable to perform such duties. The president-elect shall assist with coordinating programs for Association meetings and will assume the office of president at the completion of the current president’s term.

The duties of the secretary shall be to record the minutes of all meetings and to provide draft copies of the meetings to each Board member following each business meeting. The secretary shall maintain an official minute book for the Association.

The treasurer shall keep full and accurate records of all financial transactions and make an annual financial report to the membership. All Association funds will be maintained in a banking institution in the Association's name.

 

V. Board of Directors

The Board of Directors shall be composed of the five (5) elected Association officers and up to eleven (11) members elected at large from the members of the Association for a two-year term at the first regular meeting of the Association during each even-numbered year and shall serve until successors have been elected and assume their positions. The Board of Directors responsibilities include:

1. represent the Association in all of its relations with the Kansas State Board of Education;
2. conduct the business of the Association between regular meetings of membership;
3. plan and coordinate the activities of the Association;
4. establish committees through Association action or as deemed needed by the president;
5. prepare an annual report of KACEE;
6. hire, oversee and set policy to direct the work of the Executive Director and other staff within the limits of available funds;
7. review the budget of the Association;
8. report the Board of Directors’ actions to the Association;
9. may remove elected Association officers or committee members for just cause; and
10. establish annual dues.

In the event of a vacancy of the elected officers or board members, the president shall appoint an officer or Board member, with the approval of the Board of Directors, to serve until the next regular Association election. In the event of the vacancy of the presidency, the president-elect shall succeed the president. The Board of Directors may designate ex officio members when necessary.

Board members may serve no more than four (4) consecutive terms. If an appointment is made to fill an unexpired term of more than one year, it shall count as a full term. If the appointment of a term is less than one year, it shall not count as a full term.

VI. Ex Officio Members

The Ex Officio members will serve in an advisory position to the Board of Directors and as a liaison between KACEE and the organization/agency they represent. All Ex Officio members have full speaking privileges at Board meetings, but may not vote.

VII. Executive Director

The Executive Director shall serve at the pleasure of the Board of Directors. The Board of Directors shall set the salary and other compensation for the Executive Director and any other appropriate staff. The responsibilities of the Executive Director shall be:

1. carry out daily activities of the Association;
2. represent the Association with the public and various organizations and agencies;
3. serve as the affiliate representative and liaison to the North American Association for Environmental Education;
4. handle daily financial transactions for the Association;
5. oversee the implementation of the various environmental education programs undertaken by the Association including maintaining appropriate financial records and other associated documentation; and
6. serve as an Ex Officio member of the Board of Directors.

 

VIII. Meetings

The Association shall have one regular meeting during each year at such time and place as may be determined by the Board of Directors. Other meetings of the Association may be called at the request of at least ten percent (10%) of Association members or by the Officers of the Board.

The Board shall meet a minimum of twice annually and at such times and places as may be determined by the President or requested by a majority of the Board.

IX. Election and Business Procedures

A majority vote of the Association members present at any regular or special meeting of the Association shall be necessary to elect officers and members of the Board or pass a motion affecting the Association. A quorum shall be those members present at a special or regular meeting provided the entire membership has been given thirty (30) days notice of the date and place of the meeting. Officers and members of the Board may also be elected by a majority vote of members who vote by mail or electronically, in a time and fashion established by the Board, provided the entire membership has been given (30) days notice of the impending election and the opportunity to vote.

The Board will carry out the business of the Association between sessions. A quorum of the Board shall be one-third (1/3) of the voting members of the Board at a meeting called by the president. A simple majority of a quorum is required to approve actions.

X. Conflict of Interest Policy

All Board members and staff shall complete a conflict of interest statement, the form of which shall be determined by the Board.

XI. Dissolution

Upon dissolution of the Association all of its assets shall be paid over or transferred to one or more exempt organizations of the kind described in Section 501(3) of the Internal Revenue code pursuant to a plan of distribution as adopted by two-thirds (2/3) affirmative vote of all members responding to a ballot.

XI. Amendments

The Bylaws of the Association may be amended by a two-thirds (2/3) majority vote of the KACEE membership present at any regular meeting of the Association provided that the KACEE membership is notified of the proposed amendment(s) at least thirty (30) days prior to the meeting. The Bylaws may also be amended by a majority vote of members who vote by mail or electronically, in a time and fashion established by the Board, provided the entire membership has been given (30) days notice of the impending election and the opportunity to vote.