Your Agenda

Basic Elements of a Workshop Agenda

Introduction & Orientation

  • Agenda - Review the agenda at the beginning of the workshop so participants will be comfortable with the days plan. This will most likely eliminate many logistical questions.
  • Restrooms - Know where the bathrooms are and point them out to participants. Let them know that they will have breaks during the day, but that they may use the restrooms whenever needed.
  • Introductions: Introduce yourself & your organization, and remember to thank any and all workshop sponsors, partners, and facility hosts.
  • Provide some background about KACEE, and (if working with schools) the Kansas Green Schools program. 

Break the Ice

  • Start the workshop with an icebreaker.
  • Many project activities can be modified for use as an icebreaker.
  • Encourage participants to get to know each other. This reduces anxiety among participants. It also allows you to observe the interactions of the participants. You begin to get to know your participants, understand more about them, and perhaps find out why they are at this workshop. An icebreaker also sets the tone for the workshop, "This workshop is going to be interactive and participatory. You are expected to be part of the team!"

Click Here for ice breaker ideas


Keep Participants Actively Engaged

  • Incorporate a good mix of high, moderate, and low energy activities. Follow a high energy activity with a low energy activity.
  • After lunch is a good time for a moderate energy activity; get them moving, but not too much. (Remember to watch the energy level and shoes of participants at the workshop; let them "opt out" if necessary.)
  • Identify some back up activities in case of rain, additional time, or if one of the activities just doesn't seem like a good fit!

Break It Up

  • Build breaks into your agenda and then stick to them!
  • A break should be held approximately every 90 minutes. Breaks should last between 10-15 minutes. Much longer than 15 minutes and you may have trouble bringing the group back together. Breaks give participants additional opportunities to network!
  • Snacks - Let the workshop co-sponsor or host know that snacks can be served. These are usually a welcome addition to the breaks. Regardless, make sure that there is plenty of access to water!
  • Provide a minimum of 15-20 minutes of down time at lunch for participants to get situated and network, but don't be afraid to make the rest of the time a "working lunch" if time is limited. Consider providing a presentation, hike through the guide, or guest speaker as they are seated and finishing lunch.

Hand Out & Hike Through the Guides

  • A Hike Through the Guides allows a brief review of what the books have to offer. Consider allowing participants to look through the guide during lunch. Project Learning Tree, WILD, and WILD Aquatic often refer to this as the "hike through the guide."In Project WET it is called a "cruise through the guide."
  • This is also a good opportunity to share some of the history of the project with participants, as well as information about KACEE. You may choose to provide an information handout on the project (they are included in the appendix portion of this guide) and a KACEE brochure, in addition to including it in your discussion.
  • On a rare occasion, individuals have tried to leave a workshop once they receive the book. It is important to stress that to receive the book, they must attend the entire workshop.

Evaluations & Wrap Up

  • Leave about half an hour at the end of your workshop for wrap up, evaluations and questions.
  • When you hand out the evaluations, be sure to tell them that the evaluations are important both on state and national levels for the success of these programs.
  • Participants may omit their names if they wish, but if they do so, they will not automatically receive certain mailings. Be sure to ask participants to be honest in evaluation and assessing the workshop. This allows us to learn from them and continue to improve our programs.
  • Don't forget that there are two parts to the evaluation (front and back).

REMEMBER: BE FLEXIBLE! Every rule has an exception. Several sample agendas are included and additional agendas or assistance can be obtained by contacting KACEE's Education Programs & Outreach Director.


Need to see an example agenda to get you started? Check out the samples below to get the ball rolling!